How to use the Program Dashboard 

🔍 Overview

The Program Dashboard in AIZOPlan provides a consolidated, real-time view of program execution, financial performance, risks, and delivery health.

It enables Program Managers, PMOs to monitor how programs are progressing against their objectives, budgets, timelines, and capacity constraints — all from a single dashboard.

The dashboard aggregates live data from:

• Program planning and execution

• Project delivery and milestones

• Budget, fund, and spend tracking

• Risk management

• Resource capacity and workload

• Performance indicators (CPI / SPI)

---

📌 Accessing the Program Dashboard

To access the dashboard, navigate to:

Program → Track → Program Dashboard

You can switch the dashboard scope between:

• All Programs (cross-program oversight), or

• A specific Program (detailed execution view)

---

📌 Exploring the Program Dashboard Compents

1️⃣Program Summary KPIs

At the top of the dashboard, key KPIs provide an instant snapshot of program health:

💡 These KPIs help quickly assess execution intensity, financial exposure, and urgency.

---

2️⃣Organizations KPIS

Displays the progress and trend of program-level Key Results (KRs).

• Shows the average completion percentage across all KRs

• Highlights overdue Key Results automatically

• Status breakdown:

  • Stuck – Blocked or delayed

  • Deadline Exceeded – Past due

  • Working On – In progress

  • Done – Successfully completed

💡 Helps determine whether the program is delivering outcomes as expected.

---

3️⃣Budget Consumption by Quarter

Provides a detailed financial view by quarter, including:

• Total Cost

• Total Fund

• Total Spend

• Budget utilization percentage

💡 Enables PMO and Program Managers to monitor budget consumption trends and anticipate overruns or underutilization.

---

4️⃣Activity Distribution by Status

Displays the distribution of all project activities by execution status:

• Open

• Assigned

• In Progress

• In Validation

• On Hold

• Canceled

• Closed

💡 This view helps track workflow progression and identify bottlenecks or stalled activities.

 

---

5️⃣Key Risks Metrics

Displays the main risk metrics by category:

• Schedule

• Resource

• Scope

• Technical

• Financial

• Performance

• External

Each risk category shows:

• Number of risks

• Impact level (Low, Moderate, Critical)

• Trend compared to the previous reporting period

Risk Calculation Logic

• If no risks exist → Category = No Risk

• Otherwise:

  • Each risk is weighted by its impact level

  • A weighted average score is calculated

  • Risk level is derived:

    • Low → Low Risk

    • Medium → Moderate Risk

    • High → Critical Risk

💡 Provides early warning signals on areas where risk exposure is increasing.

---

6️⃣Projects Status Overview

Provides an overview of all projects linked to the selected program(s), including:

• Project status (Ready, Implementing, Canceled, etc.)

• Progress percentage

• Allocated budget

• Project owner

💡 Helps track project execution health and alignment with program objectives.

---

7️⃣Upcoming Milestones

Displays all upcoming milestones for the selected program(s), including:

• Milestone name

• Related project

• Due date

• Owner

• Current status

Automatic alerts are triggered when:

• A milestone is approaching (less than 7 days remaining)

• A milestone deadline is exceeded

💡 Supports proactive delivery management and timely corrective actions.

---

8️⃣Resources Workload

Shows the workload and capacity utilization of resources assigned to the program(s):

• Assigned effort vs available capacity

• Workload percentage per resource

• Activity distribution

💡 Helps identify overloaded or underutilized resources, improving allocation efficiency.

---

9️⃣Projects CPI & SPI Overview by Increment

Displays performance indicators across program increments:

• CPI (Cost Performance Index) – Budget efficiency

• SPI (Schedule Performance Index) – Schedule performance

Interpretation:

• CPI = 1 → On budget

• CPI > 1 → Under budget (good performance)

• CPI < 1 → Over budget

• SPI = 1 → On schedule

• SPI > 1 → Ahead of schedule

• SPI < 1 → Behind schedule

You can filter by:

• Increment

• Increment status

💡 Enables precise monitoring of cost and schedule performance at increment level.

---

✅ Summary

The Program Dashboard is the operational command center for program execution in AIZOPlan.

It enables to:

• Monitor delivery, risks, and finances in real time

• Detect deviations early and take corrective action

• Optimize resource allocation and capacity

• Ensure programs stay aligned with portfolio objectives