Get Started with the Program Office in AIZOPlan
This article introduces the Program Office — your hub for orchestrating program-level execution in AIZOPlan. It explains how to create programs, plan value delivery through Increments, manage capacity and budgets, oversee risks and changes, and track performance in real time. By following this guide, you’ll learn how to turn strategic intent into coordinated delivery across multiple projects.
Overview
The Program Office in AIZOPlan serves as your control center for managing programs effectively across strategy execution, value delivery, financial oversight, performance monitoring, and cross-project coordination.
It connects your portfolio’s intent to on-the-ground project delivery by offering structured tools and views at the program level.
This article introduces the five core functions of the Program Office and links to detailed guides to help you get started.
🔷 Develop – Create and Structure Your Program
Before execution begins, you need a structured program that links related projects under a shared strategic goal.
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🔗 How to Create and Manage Program
Learn how to set up or refine a program with scope, timeline, budget, SAFe canvas elements, and strategic alignment.
💡 You can create a program via the Program Studio.
🟢 Plan – Visualize Timelines and Deliver Value Through Increments
The Planning Studio provides a timeline view of your programs and their linked projects. It helps visualize delivery plans and ensure roadmap alignment over time.
In AIZOPlan, program work is executed through Value Increments (typically 8 to 12 weeks). These increments act as the heartbeat of agile delivery by organizing project work into synchronized cycles.
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🔗 How to Manage Program Increments in the Increment Management Studio
Define and manage Increments, set objectives and KPIs, monitor their lifecycle (Funnel → Active → Closed), and connect costs and funding per Increment.
Each Increment is tied to cost forecasting and funding allocation to ensure continuous value delivery with financial discipline.
🟠 Manage – Govern Resources, Financials, Risks, Changes, and Performance
The Manage function centralizes control of financial resources, team capacity, program-level changes, risks, and strategic KPIs.
🧠 Capacity Planning & Resource Management
AIZOPlan supports skill-based, point-driven capacity planning using the Capacity Management Studio. This enables better visibility over how your people and materials are used across the program.
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🔗 Capacity Planning – How to Set Up Your Resource Configuration
Define resource categories (People/Material), assign roles and skills, set working calendars, and configure cost/billing rates. -
🔗 Capacity Planning – How to Perform Resource Allocation
Allocate billable and non-billable effort in points across workstreams and tasks, ideally at the end of each sprint. -
🔗 Understanding the Capacity Planning Dashboard
Monitor resource utilization, workload distribution, and financial tracking in real-time.
💰 Financial Oversight
Financial governance in AIZOPlan is grounded in Lean Budgeting principles, executed through the Budget Studio.
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🔗 How to Manage Program Costs and Funding in the Budget Studio
Forecast and allocate funding per Value Increment, track cost vs. fund alignment. -
🔗 How to Manage Program Spend in the Budget Studio
Record and monitor actual spend, including overhead and shared services, and consolidate program-wide financials.
⚠️ Risk Management
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🔗 How to Manage Risks in a Program Using the Risk Management Studio
Identify, categorize, and mitigate risks using the ROAM framework. AIZO provides intelligent suggestions for mitigation plans and owners.
🔁 Change Management
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🔗 How to Manage Changes in a Program Using the Change Management Studio
Structure organizational change using the ADKAR model. Document rationale, outcomes, and tactical Change Actions via the Change Canvas.
🎯 Performance Management
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🔗 How to Set a Key Result (KR) for a Program Using the Performance Management Studio
Define measurable Key Results aligned with program objectives, using action verbs, timelines, and target values. -
🔗 How to Track the Performance of Key Results (KRs) for a Program
Monitor progress on a 0–1 scale, compare actuals vs. targets, and view visual trends over time
🔵 Track – Monitor Execution and Alignment
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The Track function gives you full visibility into execution health and performance alignment through dashboards.
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🔗 How to Visualize and Export Program Dashboards
Access real-time dashboards for:-
Project status by Kanban stage
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Forecast vs. Fund
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Project Spend vs. Fund
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Resource Utilization
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Risk Health based on ROAM categories
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Export dashboards to share insights during steering committees, executive reviews, or stakeholder presentations.
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🤖 AIZO at Your Side
Throughout the Program Office, your intelligent assistant AIZO is available to:
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Suggest Key Results, risk mitigations, and budget ranges
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Fill forms faster using real-time program context
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Recommend optimal allocations and performance indicators
AIZO helps you make smarter, faster, and more informed decisions at every step of program execution.
✅ Summary
The Program Office in AIZOPlan empowers program managers to:
✔️ Build structured, strategy-aligned programs
✔️ Plan and deliver value incrementally through agile Increments
✔️ Monitor capacity, financials, and performance in real time
✔️ Govern risk, change, and cross-project dependencies
✔️ Drive continuous alignment between strategy and execution
By combining smart tools, integrated views, and AI support, the Program Office gives you the control and agility to lead high-impact programs from vision to value.